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WritersNotes.Net: Helping Writers Follow Their Dreams Through Information, Inspiration, and Encouragement!
A Great Article on How You Can Develop Confidence as a Business Writer
The following article was written by my friend and fellow blogger, Joanna Young, of Confident Writing. This article is offered for free distribution by EzineArticles.Com; so I thought I'd share it with my readers to help you become a more confident business writer, as well as to highlight the wonderful content you'll find on Joanna's blog. (Many of Joanna's tips and techniques also apply to other types of writing, as well; so bear that in mind as you read, and look for places in your own writing where you can practice these helpful principles.)
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Business Writing with Confidence - An ABC Guide
By Joanna Young
Confident writing is an essential part of effective business communication. Most people would agree with this statement but how many of us have the skills or the confidence to put it into practice? Anxiety about grammar rules can leave people tongue tied. All too often business writing is seen as a barrier, a stumbling block rather than something that can add value to your contribution at work.
But hereâs the thing: you donât need to learn the rules of a grammar book to write with confidence at work. You just need to work on three basic elements of good business writing: authenticity, brevity and clarity. Itâs what I call the ABC guide to confident writing at work.
Writing with authenticity
Writing with authenticity means being real, sounding human, sounding like yourself. Itâs great for creating rapport with other people, whether thatâs your colleagues, customers or potential clients. Most people want to do business with another human being and itâs even better if thatâs someone they feel they can get to âknowâ and trust.
To make your writing more authentic:
* Make use of plain, everyday words: go for short, simple words; avoid jargon and clichés; use everyday words rather than corporate or business speak
* Use a conversational style: this doesnât mean slang â it does mean feeling free to use short sentences and contractions like âIâmâ or âweâllâ or âletâsâ (all great for the flow)
* Find your own words: spend a little bit of time jotting down your own words for the things that are most important to you (ideas, your business purpose, your values) and start to work them into your writing. This is a great way to sound like you really mean business!
Writing with brevity
Most people are drowning in information overload. So much for the paperless office â most of us are suffering from too much paper, a deluge of e-mails and more reports than weâll ever have time to read. Youâll really start to win friends and influence people if you keep your writing short and to the point. Your readers will thank you for the time and effort saved, and youâll also make your message more punchy, powerful and memorable.
To write with brevity:
* Keep each sentence short: aim for an average of 18 â 25 words a sentence. This is good writing practice and will get you into the habit of writing less
* Cut out excess words: go back and edit your work once youâve written a draft. Cut out as many excess words as you can. Then do it again (and again till itâs done.) Enjoy seeing your message emerge more clearly!
* Write within limits : set yourself a word limit and practice working to it. Itâll improve your skills of writing with brevity and help you stick to the point
Writing with clarity
Youâve got something important to say so you want your writing to stand out. Clear writing makes it easier for people to read, follow and understand what youâre saying. Now this is the place where grammar does come into play because there are some rules â whether you like it or not â that are there to help us understand your meaning. You need to master these basic rules if you want your message to be clear and easily understood.
To write more clearly:
* Know your point : be clear what youâre trying to say, and why, before you start to write. Boil your message down to no more than 10 words. Thatâs your message: focus on that and it will shine through your writing
* Manage your writing: work out which grammar points are stopping you from writing with clarity (like use of apostrophes). Ask a colleague or friend to help identify them. Then take responsibility for learning and applying the rules. There are plenty of books, websites and writing coaches who can help with this
* Keep it simple: use short sentences, cut out excess words, use plain, everyday language
I donât know if you noticed some common themes running through these writing tips. Keep it short, keep it simple, use plain language, know your point and stick to it. These are the fundamental rules of good business writing and if you apply them you will find it easy to write with authenticity, brevity and clarity. Effective business writing neednât be hard â it can be as easy as ABC.
Joanna Young is a writing coach who helps people to write with confidence - to realise the power of their own words. You can find out how to work with Joanna or read more of her writing tips at Confident Writing.
Article Source: EzineArticles.com expert=Joanna Young
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Hope you've enjoyed these great tips on confident writing by a very confident writer! Don't forget to visit Joanna's blog for more great content on writing confidently!
Happy writing!
Jeanne
Did you enjoy this post? Was it helpful? Have anything to add? If so, please feel free to comment!
And, while you're at it, why not visit Joanna' s blog and do the same?
A Virtual Trip Around the Blogosphere
In my latest travels around the blogosphere, I've uncovered some excellent content that can truly be a boon to any writer interested in a fresh approach, a new inspiration--in short, any writer seeking the motivation to write with renewed vigor and vitality.
Confident Writing: Posts to Both Inspire and Get You Thinking
Please check out Joanna Young's excellent post, When Writing Means Spirit Spilling, at Confident Writing. This piece explores the process of writing from the deepest parts of ourselves and, through quoting the wisdom of several knowledgeable bloggers, links out to other blogs you'll find most helpful in your quest to grow your own writing.
Two of Joanna's other pieces, The Ingredients of Confident Writing, and How to Learn from Your Writing, are also insightful looks into the components that help make our writing fresh and engaging. They also link to other related posts on her own blog and/or elsewhere in the blogosphere.
The Golden Pencil: Pieces on Perfectionism, Freelancing Dos and Don'ts, and Marketing Your Work Objectively
Anne Wayman, at The Golden Pencil, has written a succinct, yet very helpful post called, Don't Worry About Perfection--Go for Effective, reminding us that perfectionism is a trap and wisely counseling us to let it go.
Anne has also posted two guest pieces that offer practical guidance to help writers more effectively run their writing business. Top Dos and Don'ts for Freelancers, by Lori Widmer, offers 14 basic tips to help writers "make a go of freelancing," and Sending Out Ships, by Charlotte Rains Dixon, counsels us to write personally but submit our work objectively.
Passionate Blogger: Giving and Receiving Series to Help You Reap the Same Recognition You Sow, and How to Avoid Information Overload in Research
Wild Bill, at Passionate Blogger, has posted the first two parts of his excellent and informative multi-part series on giving and receiving: Give and Receive Series - Part 1 - Technorati Favorites and Give and Receive Series - Part 2 - StumbleUpon. These two posts explore the importance of giving lavish recognition to other writers/bloggers and letting the "getting" take care of itself, specifically covering how to do so through Technorati Favorites and StumbleUpon. The upcoming third post in the series will explore how to do this using Alexa.
Another excellent post on Wild Bill's site, about avoiding information overload when researching and writing blog posts (and which could also apply to other types of writing), is Stop Cramming for a Post! This insightful piece is an apt reminder that focusing on what we do know (known, in blogging, as our niche), can help us steer clear of excessive and unnecessary research, saving us valuable time and making us more productive.
A Writer's Words, An Editor's Eye: Customer Service and Productivity for Freelance Writers
Lillie Ammann, at A Writer's Words, An Editor's Eye, has written a brief but inspiring post, called The Simple Truths of Service: Will You Be a Johnny Today? that points us to a helpful video and serves to remind all freelance writers how important good "customer service" is to writer-client relations--despite the fact that, as freelancers, we have no "Customer Service Department." This piece--along with the video it introduces--tells us, in effect, that we must be our own "Customer Service Department."
A second great post, entitled How Do You Stack Up Against the Average Worker in America? asks us, as homeworkers/freelancers, to weigh our own productivity level against that of the average American working outside the home, providing an interesting comparison of the two, and hopefully providing writers with a little incentive to work on becoming more productive.
Four Great Blogs to Bookmark and Return to Again and Again!
It is my hope that the above posts will help you become more effective at both the craft, and the business, of writing. Why not bookmark these four great blogs, so you can return to them later to check out the other valuable content they are certain to post in the future! (You may also want to search their archives for buried treasure!)
Until next time,
Jeanne
Did you enjoy this post? Don't leave me lonely--Please comment!
If you're looking for a site that will help you master the writing craft and/or prepare you for your own personal journey on the path to publication, Writing-World.Com has a great deal to offer!
This site is chock full of great information for the aspiring--or practicing--writer! Some examples:
~An interesting variety of books on the writing craft itself and on marketing your writing, including volumes containing specific markets for your work. (Their book inventory also contains a few books on subjects other than writing.)
~An impressive list of more than 600 writing-related articles that can be read right on the site. These articles are all well catalogued and categorized for easy reference.
~A contest database featuring a wealth of info on entering--and not being scammed by--writing contests.
~A list of certain selected markets for your work.
~A long list of links to other online resources for writers.
~A call for articles on writing that they will purchase from you to add to their database, complete with Writer's Guidelines.
~A "Guide for Launching Your Writing Career," containing a wealth of great advice that can get you started on the road to a successful freelance writing business. (This section also includes a lot of great advice on the real nitty gritty, down-to-earth, seat-of-your-pants aspects of writing.)
~A great section on how to avoid writing scams, presented along with info on copyright issues, rights, and contracts.
~A free monthly newsletter, containing many great feature articles, as well as recurring topical columns that you might find helpful.
As far as payment for articles is concerned, here's what they themselves have to say: "We pay 5Âą/word for original articles, to a maximum of $100 (regardless of word count; thus, a 2500-word article is still paid only $100). We pay a flat $25 for reprints, and we definitely welcome work that has appeared in other publications (especially print). Payment is on acceptance. For humor, we pay a flat $15 per item. We will also exchange advertising space for editorial."
That doesn't sound half bad for an online market! So, if you enjoy writing about your craft, check out their Writer's Guidelines and try submitting your work. But be sure to check their article database to be sure your topic hasn't already been covered. You can do this via their Topical Indexes or their Master Article Index.
Take a peek at what Writing-World.Com has to offer. I think you'll be impressed!
And good luck!
Jeanne
Did you enjoy this post? Don't leave me lonely--Please comment!
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