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WritersNotes.Net: Helping Writers Follow Their Dreams Through Information, Inspiration, and Encouragement!
A Great Article on How You Can Develop Confidence as a Business Writer
The following article was written by my friend and fellow blogger, Joanna Young, of Confident Writing. This article is offered for free distribution by EzineArticles.Com; so I thought I'd share it with my readers to help you become a more confident business writer, as well as to highlight the wonderful content you'll find on Joanna's blog. (Many of Joanna's tips and techniques also apply to other types of writing, as well; so bear that in mind as you read, and look for places in your own writing where you can practice these helpful principles.)
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Business Writing with Confidence - An ABC Guide
By Joanna Young
Confident writing is an essential part of effective business communication. Most people would agree with this statement but how many of us have the skills or the confidence to put it into practice? Anxiety about grammar rules can leave people tongue tied. All too often business writing is seen as a barrier, a stumbling block rather than something that can add value to your contribution at work.
But here’s the thing: you don’t need to learn the rules of a grammar book to write with confidence at work. You just need to work on three basic elements of good business writing: authenticity, brevity and clarity. It’s what I call the ABC guide to confident writing at work.
Writing with authenticity
Writing with authenticity means being real, sounding human, sounding like yourself. It’s great for creating rapport with other people, whether that’s your colleagues, customers or potential clients. Most people want to do business with another human being and it’s even better if that’s someone they feel they can get to ‘know’ and trust.
To make your writing more authentic:
* Make use of plain, everyday words: go for short, simple words; avoid jargon and clichés; use everyday words rather than corporate or business speak
* Use a conversational style: this doesn’t mean slang – it does mean feeling free to use short sentences and contractions like “I’m” or “we’ll” or “let’s” (all great for the flow)
* Find your own words: spend a little bit of time jotting down your own words for the things that are most important to you (ideas, your business purpose, your values) and start to work them into your writing. This is a great way to sound like you really mean business!
Writing with brevity
Most people are drowning in information overload. So much for the paperless office – most of us are suffering from too much paper, a deluge of e-mails and more reports than we’ll ever have time to read. You’ll really start to win friends and influence people if you keep your writing short and to the point. Your readers will thank you for the time and effort saved, and you’ll also make your message more punchy, powerful and memorable.
To write with brevity:
* Keep each sentence short: aim for an average of 18 – 25 words a sentence. This is good writing practice and will get you into the habit of writing less
* Cut out excess words: go back and edit your work once you’ve written a draft. Cut out as many excess words as you can. Then do it again (and again till it’s done.) Enjoy seeing your message emerge more clearly!
* Write within limits : set yourself a word limit and practice working to it. It’ll improve your skills of writing with brevity and help you stick to the point
Writing with clarity
You’ve got something important to say so you want your writing to stand out. Clear writing makes it easier for people to read, follow and understand what you’re saying. Now this is the place where grammar does come into play because there are some rules – whether you like it or not – that are there to help us understand your meaning. You need to master these basic rules if you want your message to be clear and easily understood.
To write more clearly:
* Know your point : be clear what you’re trying to say, and why, before you start to write. Boil your message down to no more than 10 words. That’s your message: focus on that and it will shine through your writing
* Manage your writing: work out which grammar points are stopping you from writing with clarity (like use of apostrophes). Ask a colleague or friend to help identify them. Then take responsibility for learning and applying the rules. There are plenty of books, websites and writing coaches who can help with this
* Keep it simple: use short sentences, cut out excess words, use plain, everyday language
I don’t know if you noticed some common themes running through these writing tips. Keep it short, keep it simple, use plain language, know your point and stick to it. These are the fundamental rules of good business writing and if you apply them you will find it easy to write with authenticity, brevity and clarity. Effective business writing needn’t be hard – it can be as easy as ABC.
Joanna Young is a writing coach who helps people to write with confidence - to realise the power of their own words. You can find out how to work with Joanna or read more of her writing tips at Confident Writing.
Article Source: EzineArticles.com expert=Joanna Young
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Hope you've enjoyed these great tips on confident writing by a very confident writer! Don't forget to visit Joanna's blog for more great content on writing confidently!
Happy writing!
Jeanne
Did you enjoy this post? Was it helpful? Have anything to add? If so, please feel free to comment!
And, while you're at it, why not visit Joanna' s blog and do the same?
Mining the Archival Abyss
With the speed at which new content is posted to many blogs today--including this one--older (though equally valuable) posts quickly become buried in the deep, dark recesses of the archival abyss, where they can do absolutely no good. So, in the interest of fairness to those who may not have read some of these earlier pieces, I've decided to resurrect those that I believe to be the most helpful, by linking to the original posts, here. (In fact, you'll find quite a few more links than might at first appear, since the first post on the list which follows is itself a list of links to other great articles on writing.)
Tips, Techniques, and Tools to Help Writers Succeed
Add Color, Clarity, and Style to Your Writing: A Linkfest
Failure-Tolerant Leadership for Writers and Others
Magnetize Your Blog: Always Reply to Comments!
Write Engaging Headlines: Use the Emotional Marketing Value Headline Analyzer
Need Ideas? Let the New York Times Help!
Google Alerts Can Help You Detect Misuse Or Abuse of Your Writing
More About Google Alerts and Your Blog
Keyword Density: Your Key to Better Search Engine Ranking
One Look Dictionary Search: Your One-Stop Word Shop
Hopefully, you've found some information here that's helped bring you closer to meeting your writing/publishing goals!
Much luck to you in all your endeavors!
Jeanne
Did you enjoy this post? Was it at all helpful? Have any questions? Please feel free to comment!
Answers to Your Writing Questions
Daily Writing Tips is the place to go for the answers to all those nagging little questions that so often come up about the myriad nuances of the writing craft. You'll find thorough, well-written pieces here, containing valuable principles which will enable you to greatly improve your writing.
Advice from a Knowledgeable Team
The helpful advice you'll find here comes from three writers and an editor with an interesting variety of experience under their collective belt. This writing team brings its fellow writers, who seek sound advice for polishing their work and perfecting their skills, a wide range of time-honored principles and helpful hints about such topics as the following:
-The Shortcomings of Proofreading
-Proper Word Usage
-Correct Grammar
-Effective Spelling
-Writing Numbers and Numerals
-Using the Inverted Pyramid Style of Writing
-Proper Use of Articles
-Eliminating Unnecessary Phrases
-Using Imagery
-Increasing Vocabulary
...and much more.
Categories are listed below:
-Book Reviews
-Business Writing
-Fiction Writing
-Freelance Writing
-General
-Grammar
-Misused Words
-Punctuation
-Spelling
-Word of the Day
-Writing Basics
Here's to Your Literary Health!
So, if you'd like to have all those nagging little questions about writing answered to your satisfaction--and the overwhelmingly large ones, as well--and pick up a few new vocabulary words while you're at it, check out Daily Writing Tips, where a tip a day can mean better literary health!
Happy writing!
Jeanne
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Blog Day 2007: Celebrating New Blogs Worldwide
Today is Blog Day 2007: A day to celebrate new blogs all over the world! In honor of Blog Day, bloggers have been asked to list, describe, and link to five new blogs--preferably representing a different country, culture, or focus than our own.
Here's what the Blog Day website has to say:
BlogDay was created with the belief that bloggers should have one day dedicated to getting to know other bloggers from other countries and areas of interest. On that day Bloggers will recommend other blogs to their blog visitors.
After writing our Blog Day posts, we are also asked to notify the bloggers we've chosen, which I plan to do via a comment on each one's blog.
Five Great New Blogs You Should Definitely Visit
Here are my choices (in no particular order) for five of the best new blogs from different parts of the U.S. and around the world. (Well...only one is currently outside the U.S: Confident Writing, which comes to us from Scotland; though one will soon be moving to Germany: Content Done Better. Yet, for some of you, the U.S. is on the other side of the world!) All these blogs are either only several months old or under new ownership.
I will let the bloggers who create the magic of the written word on their blogs speak for themselves, via quotes from their About pages and blog posts.
Pro Blog Design
Pro Blog Design. Michael Martin has this to say about his very helpful blog and also about blog post formatting:
I have been designing websites for a few years now, and enjoying every minute of it.
Over time, I’ve learnt a lot about working with blogs, and through Pro Blog Design I hope to share that knowledge with others. Content on a blog is of course, King, but does the King get the attention he deserves when draped in ragged garments? Of course not! In the same way that the grandeur of the King is crucial to his success, your blog’s design is crucial to yours. (from Michael's About page)
As bloggers, we write pages upon pages of content each week. We spend hours promoting the articles, choosing the right words and trying to get our point across as clearly as possible. How can formatting be used to further improve our posts?
There are a few basic tools that you will have heard mention of time and time again, such as bolding words. The first section re-explains their purpose, and the second will explain how to perfect your usage of them to achieve optimal formatting. (from Format Blog Posts for Readability and Legibility)
Confident Writing
Confident Writing. Joanna Young says the following about her quality site and about why she writes:
Hello I'm Joanna Young, The Confident Writing Coach...My aim is to get people writing with confidence. To realise the power of their words. How we work is partly up to you - but my approach is based on a blend of coaching, teaching, editing and writing - tailor made to your needs. (from Joanna's Welcome and Work With Me sections)
(Post Title: Why Do You Write?.) For me, it's something to do with the power of connection: the connections we can make with other people, the connections we develop between our own ideas, making sense of our experience, pulling together spaghetti strands of random thoughts and creating something new, connecting back to our roots and our selves and coming out with a stronger sense of who we are.
But then again maybe it's that thing I call realising: the sweet, slow dawning of realisation. Recognising the things that you always knew to be true. Recognising - with a jolt - your self in your words. Realising the power of your words, and taking responsibility for their power and impact: on yourself, on other people, on the world. Grounding yourself with the specificity of words. Validating your experience with words which are not real - but can make us feel that our experiences are. Allowing ourselves to be changed by the words that we write. (from Why Do You Write?)
ChrisBlogging
ChrisBlogging. Chris Bibey describes himself and his insightful blog and shares a few words of wisdom on freelancing:
For more than three years I have been earning a full-time income online. My main sources of income include a wide range of freelance writing projects, and of course, blogging.
But although I do not know the first thing about web design or coding, I still earn three times as much as I did as a corporate slave.
The goal of Chrisblogging.com is to show you how I make money, how you can join me, and much more! (from Chris's About page)
There is no denying that a few big jobs make up a large part of my monthly freelance writing income. But guess what? I also believe that smaller jobs are every bit as important. Sure, I would love to work on high paying jobs only, who wouldn’t? But the reality of the freelance writing industry (at least for me) is that this is not always possible. For this reason, I always think twice before I turn down any small jobs that I am offered. (from Don't Always Turn Down the Small Jobs)
ProBloggers Matrix
ProBloggers Matrix. Mark gives us this inviting welcome to his blog, and some great info about blogging (taken from one of his excellent posts):
Hello, I’m Mark.
Welcome to ProBloggers Matrix. I’ll be sharing blogging tips. If you have any questions or suggestions, please feel free to post them in the comments. (from Mark's About page)
If you’re like me, you love to write, you love to publish great articles on your authoritative blog and you also enjoy reading excellent articles in many fantastic blogs. That can be very time-intensive, but you need to get out and exercise! Get the blood flowing! Get into The Zone! (from How to Stay in the Zone and Keep Wowing Your Readers with Spectacular Articles)
Content Done Better
Content Done Better. Michi Beck's blog has an intimate, inviting atmosphere, due to her personal, engaging writing style. Her Under New Ownership section tells us this about her background, followed by an apt quote from one of her posts:
During her career she has written many informative articles on various subjects including economics, technology, local happenings, and human interest stories.
In addition to the newspaper and Internet work, Michi has had poems published and is currently working on her first novel, of which the first draft is nearing completion. She enjoys both fiction and non-fiction writing, and often takes the time to write about the smaller things in life, as she believes those things have lessons behind them that most people do not realize. It is not only the big things that are important in our daily lives, and since she is often reminded of that it appears frequently in her particular style of writing. (from Michi's Under New Ownership page.)
(Post Title: When It Rains, It Pours.) Have you ever noticed that? You could be in a ‘dry spell’ in your work life and then all of a sudden things go crazy, and you’re left shaking your head and wondering how you’re going to get it all done.
I mention this because it happened to me, rather recently. I’m not sure whether to be overwhelmed and annoyed that everything showed up at once or happy because of the work and income. Hmmm…..I think I’ll go with “happy because of the work and income.” (from When It Rains, It Pours)
Five Great Blogs to Bookmark and Visit Again and Again!
Be sure to visit the above blogs soon--and often! And don't forget to give these hard-working and insightful bloggers a little link love! It will be more than worth your while, as you continually enjoy their latest words of writing wisdom.
Congratulations go out to these five new bloggers for making their blogs places where we can go to pick up the best info, tips, techniques, and advice, to make us all better, more responsive, and more productive bloggers!
Happy Blog Day!
Jeanne
Technorati Tag: Blog Day 2007
P.S. I realize I posted this a little late in the day--particularly for those of you on the opposite side of the world to the U.S., where I live! My apologies. But, I believe I did manage to post it in time--though barely! If I missed the deadline in anyone's time zone, Happy Belated Blog Day!
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A Virtual Trip Around the Blogosphere
In my latest travels around the blogosphere, I've uncovered some excellent content that can truly be a boon to any writer interested in a fresh approach, a new inspiration--in short, any writer seeking the motivation to write with renewed vigor and vitality.
Confident Writing: Posts to Both Inspire and Get You Thinking
Please check out Joanna Young's excellent post, When Writing Means Spirit Spilling, at Confident Writing. This piece explores the process of writing from the deepest parts of ourselves and, through quoting the wisdom of several knowledgeable bloggers, links out to other blogs you'll find most helpful in your quest to grow your own writing.
Two of Joanna's other pieces, The Ingredients of Confident Writing, and How to Learn from Your Writing, are also insightful looks into the components that help make our writing fresh and engaging. They also link to other related posts on her own blog and/or elsewhere in the blogosphere.
The Golden Pencil: Pieces on Perfectionism, Freelancing Dos and Don'ts, and Marketing Your Work Objectively
Anne Wayman, at The Golden Pencil, has written a succinct, yet very helpful post called, Don't Worry About Perfection--Go for Effective, reminding us that perfectionism is a trap and wisely counseling us to let it go.
Anne has also posted two guest pieces that offer practical guidance to help writers more effectively run their writing business. Top Dos and Don'ts for Freelancers, by Lori Widmer, offers 14 basic tips to help writers "make a go of freelancing," and Sending Out Ships, by Charlotte Rains Dixon, counsels us to write personally but submit our work objectively.
Passionate Blogger: Giving and Receiving Series to Help You Reap the Same Recognition You Sow, and How to Avoid Information Overload in Research
Wild Bill, at Passionate Blogger, has posted the first two parts of his excellent and informative multi-part series on giving and receiving: Give and Receive Series - Part 1 - Technorati Favorites and Give and Receive Series - Part 2 - StumbleUpon. These two posts explore the importance of giving lavish recognition to other writers/bloggers and letting the "getting" take care of itself, specifically covering how to do so through Technorati Favorites and StumbleUpon. The upcoming third post in the series will explore how to do this using Alexa.
Another excellent post on Wild Bill's site, about avoiding information overload when researching and writing blog posts (and which could also apply to other types of writing), is Stop Cramming for a Post! This insightful piece is an apt reminder that focusing on what we do know (known, in blogging, as our niche), can help us steer clear of excessive and unnecessary research, saving us valuable time and making us more productive.
A Writer's Words, An Editor's Eye: Customer Service and Productivity for Freelance Writers
Lillie Ammann, at A Writer's Words, An Editor's Eye, has written a brief but inspiring post, called The Simple Truths of Service: Will You Be a Johnny Today? that points us to a helpful video and serves to remind all freelance writers how important good "customer service" is to writer-client relations--despite the fact that, as freelancers, we have no "Customer Service Department." This piece--along with the video it introduces--tells us, in effect, that we must be our own "Customer Service Department."
A second great post, entitled How Do You Stack Up Against the Average Worker in America? asks us, as homeworkers/freelancers, to weigh our own productivity level against that of the average American working outside the home, providing an interesting comparison of the two, and hopefully providing writers with a little incentive to work on becoming more productive.
Four Great Blogs to Bookmark and Return to Again and Again!
It is my hope that the above posts will help you become more effective at both the craft, and the business, of writing. Why not bookmark these four great blogs, so you can return to them later to check out the other valuable content they are certain to post in the future! (You may also want to search their archives for buried treasure!)
Until next time,
Jeanne
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The following article on effective writing is reprinted here with permission, in the hope that its timely tips will help you more precisely convey the points you desire to get across to your readers--whether in a magazine or journal article, on your blog, in an ad for your product or service, in a sales letter, or in your essay, report, poem, short story, novel, or non-fiction book.
This article is Copyright 2003 by Cathy Stucker, IdeaLady.com.
Words That Work
Do you sometimes agonize over choosing just the right word for your letter, brochure, ad or other written materials? Words have meaning, and choosing the right words is important.
Headlines and titles are especially important. You want to use words that will grab the attention of readers and encourage them to read more.
As they read more, you want to persuade them. This is true whether you are writing a sales letter or brochure, a how-to book, or a novel. Writing (good writing, anyway) is designed to convince the readers of something. You may be trying to sell them something, teach them something, or get them to believe in your story. In any case, the words you choose will directly affect your success.
First of all, be precise. Is it bi-monthly or semi-monthly? You may think they are the same thing, but they're not. Bi-monthly means every two months. Semi-monthly means twice a month. There is a big difference. Make sure your words have meanings that express what you mean.
To find just the right word, use a thesaurus. I like to use the thesaurus in my word processor, because I can quickly jump from one word to another.
When using a thesaurus, however, remember that the words you see listed will be similar in meaning to your original but not identical in meaning. Make sure you fully understand the meaning of any word you might use. Back when I was working in personnel, I received a resume that referred to the applicant's "promiscuous" experience. I don't think that's exactly what
they hoped to convey (at least, I hope that's not what they meant).
There is a wonderful book called, "Words That Sell" by Richard Bayan. It is like a thesaurus for marketing copywriters. For example, if you look up "Results" you get suggestions including fast-acting, never lets you down, performs, does the job, and many others. There are categories for many types of marketing messages.
Choose words which produce the emotional response you want. Words that get attention include new, secret, free, unknown, cash, insider, etc. These words give the impression that you are letting the reader in on something special.
Use alliteration. That means words that begin with the same sound. For example, Peter's Perfect Plan or Secrets of Super Success. Hard sounds (such as p, k or t) and the s sound are especially good. Say your line out loud to see how it sounds.
Watch for hidden meanings. Words may have acquired new meanings, and those new meanings may alter the effect of your sentence. Be aware of new slang usage. Your dictionary may not be current enough to help you. (Borrow a teenager for the most up-to-date information!)
Avoid jargon (most of the time). Don't assume your readers will understand what you mean when you use a technical term or bit of jargon. Use clearly understood language. If you must use jargon, explain it. One time you can use jargon is when you know your audience will understand it, and your use of jargon will mark you as one of "them". Jargon can identify you as someone who knows an industry.
Ask for input. Ask friends and potential customers to read what you've written. What do readers think of when they read or hear your words? Do they come across as friendly or abrupt? Do they seem believable? Do they properly convey your message? If so, congratulations! If not, keep working at it.
No matter how good your writing is, it can always be improved. So, keep reading, keep writing, keep testing and revising to make your writing as good as it can be.
You'll find lots of great information on growing your business and more at http://www.freearticles.biz/. Most articles may be freely reproduced at your web site or in your print or online newsletter.
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Hope this article will prove valuable to you in your quest to make your writing all that you'd like it to be!
Happy writing!
Jeanne
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If you're relatively new to short story writing--or simply curious enough to check out another viewpoint on the subject and interested in possibly picking up a few pointers you may not have seen elsewhere--you might want to take a look at Short Stories: 10 Tips for Novice Creative Writers. This is a pretty comprehensive article covering quite a few different aspects of the art: well, actually, ten to be exact. Though aimed at college students (and also written by one), it presents a group of timeless principles and helps for writing short fiction that could prove useful to any writer.
From emergency tips to get you started, to developing your characters, and from creating conflict and tension, to finding a resolution for your story--this article takes you through the complete fiction-writing process, giving you all the tools you'll need to create your fiction piece.
If you'll take these fiction-writing ingredients and mix them thoroughly with a dash of inspiration, a sprinkle of imagination, and a handful of hard work, you may just manage to serve up the next famous fiction masterpiece!
Your public awaits!
Fictionally yours,
Jeanne
P.S. This site includes some other interesting info and resources, in addition to the article on writing short fiction.
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If you're looking for a site that will help you master the writing craft and/or prepare you for your own personal journey on the path to publication, Writing-World.Com has a great deal to offer!
This site is chock full of great information for the aspiring--or practicing--writer! Some examples:
~An interesting variety of books on the writing craft itself and on marketing your writing, including volumes containing specific markets for your work. (Their book inventory also contains a few books on subjects other than writing.)
~An impressive list of more than 600 writing-related articles that can be read right on the site. These articles are all well catalogued and categorized for easy reference.
~A contest database featuring a wealth of info on entering--and not being scammed by--writing contests.
~A list of certain selected markets for your work.
~A long list of links to other online resources for writers.
~A call for articles on writing that they will purchase from you to add to their database, complete with Writer's Guidelines.
~A "Guide for Launching Your Writing Career," containing a wealth of great advice that can get you started on the road to a successful freelance writing business. (This section also includes a lot of great advice on the real nitty gritty, down-to-earth, seat-of-your-pants aspects of writing.)
~A great section on how to avoid writing scams, presented along with info on copyright issues, rights, and contracts.
~A free monthly newsletter, containing many great feature articles, as well as recurring topical columns that you might find helpful.
As far as payment for articles is concerned, here's what they themselves have to say: "We pay 5¢/word for original articles, to a maximum of $100 (regardless of word count; thus, a 2500-word article is still paid only $100). We pay a flat $25 for reprints, and we definitely welcome work that has appeared in other publications (especially print). Payment is on acceptance. For humor, we pay a flat $15 per item. We will also exchange advertising space for editorial."
That doesn't sound half bad for an online market! So, if you enjoy writing about your craft, check out their Writer's Guidelines and try submitting your work. But be sure to check their article database to be sure your topic hasn't already been covered. You can do this via their Topical Indexes or their Master Article Index.
Take a peek at what Writing-World.Com has to offer. I think you'll be impressed!
And good luck!
Jeanne
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The following is an update added to my recent blog post about Iron Pyramid Publications' Writing Contest, which had previously been slated to run from April 1st to April 30th, 2007:
UPDATE 3/19/07: I've just learned that the new contest is open NOW, as R.D. has apparently decided not to wait until April 1st to begin accepting submissions, after all. So, if short stories are your literary 'cup of tea,' sharpen those pencils, fire up those computers, and get a head start on your entry! As far as I know, the deadline is still the same: April 30th.
For more info about the contest, see my March 17th blog post, Iron Pyramid's Latest Writing Contest Winner: 'Yours Truly'! New Contest Coming Soon!
Good luck!
Jeanne
P.S. New to short story writing? Or just a little rusty at it? Have a fantastic idea for a story and the writing skills to pull it off, but just need a little guidance in putting it all together? Check out this link: Short Stories: 10 Tips for Novice Creative Writers. It's a fairly in-depth resource that dissects and explains each element of the literary form--a resource that just might help make you a contender in the highly competitive short story market--not to mention the highly competitive short story contest! Even seasoned short fiction writers can find something of interest here.
Here are two other links that might prove helpful in your quest to win short story contests:
1. Short-Story Competitions: Increasing Your Chances of Winning.
2. Writers-Editors.com Contest Tip Sheet.
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